Our Privacy Policy

The Search and Rescue Dog Association of Southern Scotland (SARDA SS, herein) is a Scottish registered charity (number SC028709) and part of the Scottish Mountain Rescue (Scottish registered charity: SC045003). 

SARDA SS is committed to protecting your personal data. The purpose of our privacy policy is to inform visitors to our website about how we process and store the contact information submitted via: www.sardasouthernscotland.org.uk 

SARDA SS is the Data Controller for your personal information. If you have any questions about our privacy notice; email our Data Protection Officer (DPO) via: sardasoutherscotland@yahoo.co.uk.

What is personal data?

Personal data means any information relating to making a person identifiable (Data Subject, herein). An example of this is a person's name or email address.  

SARDA SS does not collect Special Category Data, such as socio-economic data, in relation to the Data Subject. 

What personal data is SARDA SS processing?

We collect the name and email address of the Data Subject, including the nature of the original online enquiry which is recorded in the email or website contact form.

Where did SARDA SS obtain my details from?

We collect personal data from the Data Subject when they make an enquiry via our website or make contact with a SARDA SS volunteer.

Why is SARDA SS processing my data?

There are specific reasons SARDA SS process personal data. 

We process personal data to: 

1). Appropriately respond to an online or email enquiry initiated by the Data Subject.  

2). Invite the Data Subject to SARDA SS training exercises, meetings and events based on their interest to participate as a volunteer

3). Send the Data Subject marketing and educational content, relevant to the initial enquiry from the Data Subject

4). Purchase products or services from the Data Subject, if they are a preferred supplier. 

What is the legal basis for processing personal data?

The legal basis in which SARDA SS process personal data is consent based.

By completing our website form, or submitting your personal data via an email address, the Data Subject is providing consent in accordance with the SARDA SS privacy policy. 

We are committed to ensuring that your privacy is protected. Should we ask the Data Subject to provide information by which they can be identified when using this website, or by other means, they can be assured that it will only be used in accordance with this privacy policy and the UK General Data Protection Regulation (GDPR). 

SARDA SS will not use the information supplied by the Data Subject for any other purpose which is not highlighted in the privacy policy. 

SARDA SS works hard to protect your personal data and have adopted appropriate technical and organisational measures to keep it safe from unauthorised disclosure. 

Unfortunately, the transmission of information via the Internet is not a completely secure environment. Whereas SARDA SS endeavour to protect personal data, we cannot guarantee the security of personal data transmitted to SARDA SS via the Internet. Any transmission of data is at your own risk.

The SARDA SS website may, from time to time, contain links to and from the websites of third parties (like JustGiving.com). These websites, and any services that are accessible through them, have their own privacy policy. SARDA SS do not accept any responsibility, or liability, for the privacy policies on third-party sources, or for any personal data that may be collected through these websites. Always check the privacy policy of third-party websites before you submit any personal data or use their services.

Do you share personal data with third-party providers? 

SARDA SS will not pass personal data identifying the Data Subject to any third-party for any use, without having first received further and explicit consent from the Data Subject. 

How long will SARDA SS retain my personal data?

SARDA SS will only retain your personal data for as long as reasonably necessary, to fulfil the purposes it was originally collected.

Does SARDA SS make automated decisions about my preferences or profile my personal data?

SARDA SS does not make automated decisions about the Data Subject and does not profile personal data.

What are my rights in relation to the personal data held about me?

We have summarised your rights below. To exercise these rights, please contact us at sardasoutherscotland@yahoo.co.uk.

1). Right to erase. The Data Subject can request deletion of their personal data

2). The Data Subject has the right to access personal data held about them

3). The Data Subject has the right to rectify the personal data held about them

4). The Data Subject has the right to withdraw their consent to receiving communications, by using the unsubscribe link in an email template footer, or by emailing: sardasoutherscotland@yahoo.co.uk

5). If the Data Subject thinks that we have infringed their rights, they have the right to lodge a complaint with the Information Commissioners Office (ICO). More information is available here: https://ico.org.uk/make-a-complaint/ 

Changes to our privacy policy: 

SARDA SS reserve the right to amend this privacy policy. However, any substantial changes in the way we store and manage personal data will be communicated. Otherwise, smaller changes will be updated to this policy going forward.

Get in touch:

If you have any questions about our privacy notice; email the SARDA SS Data Protection Officer (DPO) via: sardasoutherscotland@yahoo.co.uk.